Financial Information

Residency Requirements

Residency at Tri-County Technical College is an essential part of tuition assessment. Initial determination of one’s resident status is made at the time of admission. The determination made at that time, and any determination made thereafter, prevails for each subsequent semester/term until information becomes available that would impact the existing residency status. The petition deadline is seven days after the admissions deadline (as indicated on the academic calendar) for the term in which the student is attempting to qualify for in-state tuition. Applications submitted after this deadline will not be considered for in-state tuition for the term.

The burden of proof rests with the student to show evidence as deemed necessary to establish and maintain her/his residency status. Questions regarding acceptable documentation proving residency should be directed to the Residency Officer, Pendleton Campus, Miller Hall, Room 192. Students who falsify residential information will be charged at the appropriate tuition rate, plus interest at a rate of 8% per annum, plus a penalty amounting to 25% of the out-of-state rate for one semester.

Students are required to pay out-of-state tuition if they are not legal residents of the state of South Carolina.

Note: Establishing residency at a university or college other than Tri-County Technical College does not guarantee the same residency classification at this College.

(Legal residence status is determined by regulations issued under S.C. Code of Laws, 1976, Titles 59-112-10 through 59-112-100.)

Tuition

Tuition is set on a sliding scale based upon the student’s legal residence as defined in the Code of Laws of South Carolina, guidelines promulgated by the South Carolina Commission on Higher Education and the Tri-County Technical College Commission.  Those students who live in Anderson, Oconee and Pickens counties pay the lowest fees because part of their tax dollars funds the College.  Other students from South Carolina pay a lower fee than out-of-state students because the College derives part of its support from state revenues.  Senior citizens may be eligible for tuition exemption provided they meet eligibility guidelines and courses are taken on a space-available basis.

Tuition is subject to change without notice. Please check the college website for current tuition amounts. As of the printing of this Catalog, tuition rates per semester/term are as follows:

The tuition schedule below includes the following mandatory fees:

• Technology Fee: $4 per credit hour
• Student Activity Fee: $2 per credit hour 

Senior Citizens

The College offers tuition-free courses, both credit and non-credit, on a space-available basis to senior citizens, 60 years of age or older. To be eligible for tuition-free courses, a student must be a legal resident of South Carolina, not be employed full time, and meet all admission requirements. The College may require proof that the student is eligible for tuition-waived status. All students, including senior citizens, will be responsible for purchasing required textbooks and paying material fees.

Community and personal interest courses through the Community and Corporate Education Division are not offered on a tuition-free basis.

Children of Veterans

Based on the Code of Laws of South Carolina, 1976 Title 59-111-20, the College offers “Free Credit Tuition for Certain War Veterans’ Children.” The Business Office must receive a letter from the state of South Carolina, Office of the Governor, Division of Veterans’ Affairs, before waiving tuition. Tuition waivers apply only to credit courses.

Children of Firemen, Law-Enforcement Officers, and Other Public Employees Totally Disabled or Killed in the Line of Duty

Based on the Code of Laws of South Carolina, Section 59-111, the College offers tuition-free courses to children of firemen, law-enforcement officers, organized rescue squad members, and other kinds of public employees who become totally disabled or are killed in the line of duty, paid for a period not exceeding four years, regardless of the number of state-supported colleges, universities, or state-supported vocational or technical schools the child attends.

The College requires proof that the person is eligible for tuition-waived status.  All students, including Children of Veterans, Firemen, Law-enforcement Officers, and Government employees, will be responsible for purchasing any textbooks and paying material fees and lab fees required in the course(s).  Personal Interest courses through the Corporate & Community Education Division are not offered on a tuition-free basis.

(1) Firemen, both regularly employed and members of volunteer organized units, organized rescue squad members, members of the Civil Air Patrol, law enforcement officers, or corrections officers, as defined herein, including reserve and auxiliary units of counties or municipalities who become totally disabled or killed in the line of duty on or after July 1, 1964.

(2) Government employees who become totally disabled or are killed in the line of duty while working on state time on or after July 1, 1996, as a result of a criminal act committed against them which constitutes a felony under the laws of this State.

This article shall not apply to a child or children born after the first year of total disability as herein defined.

Application for the free tuition provided for shall be filed in the governing body of the institution and shall be accompanied by proof or evidence of death or total disability of the parent of the applicant and such proof or evidence that the injury or death occurred in the line of duty as considered necessary by such governing body, which shall have sole discretion in granting or not granting free tuition.

Textbooks

If your account balance funding is greater than your account balance (tuition/fees), you may have funds available to charge books at the TCTC Campus Store against your student account.  You can check your account balance on your online bill/schedule.  No Campus Store charges are allowed after the posted deadline.  Check the Campus Store website at www.tctcbookstore.com for dates.

If you have a credit balance, but you prefer to purchase books off campus, you may stop by the Business Office to request a book check.  Generally the request must be made at least 10 days before the Campus Store charging period begins.  A detailed cost sheet from the merchant is required before a book check will be processed. 

Special Fees

Fees are subject to change without notice. Current fees include:

• Application Fee: $30
• Course Materials Fee: $10-$60 (where applicable)
• Exemption Fee: per course $75
• Graduation Fee: $40
• Additional Graduation Credentials: per credential $10
• Identification Card Replacement: $5
• Registration Fee: $40 (when applicable)
• Placement Retesting Fee: $10
• Stop Payment/Reissue Check Fee: $35
• Student Activity Fee: $2 per registered credit hour 
• Packet Fee: $12 (when applicable)
• Surcharge for Residents of Pickens County: $5.50 per registered credit hour 
• Technology Fee: $4 per registered credit hour 
• Transcript Fee: $5 per copy
• Uniform, Equipment, and Insurance Fees: Students who enroll in Culinary Arts, Expanded Duty Dental Assisting, Medical Laboratory Technology, Nursing, Practical Nursing, Surgical Technology, or Veterinary Technology must purchase lab coats and/or uniforms and are required to pay a liability insurance fee. Certain other majors, such as the Early Childhood Development Program, require the purchase of some equipment/supplies which become the property of the student.
• Criminal record checks, agency orientation, and drug screens are required for Health Education programs. Criminal record checks are also required for the Early Childhood Development programs.

Surcharge for In-County Residents

The surcharge will be assessed on every registered credit hour for the applicable term.  The surcharge applies to all courses except those offered through Corporate & Community Education.  A portion of the College’s operating budget is funded by each of the three counties in our service area (Anderson, Oconee and Pickens).  The surcharge is subject to change without notice and may be assessed before the start of any semester when a shortfall occurs.

Payment of Tuition and Fees

Paying Tuition

Students may pay tuition and fees by cash, check or credit/debit card. The College accepts American Express, Discover, MasterCard, and Visa.  Payments are accepted online, in person, by U.S. Mail, or by phone.

• The easiest and most convenient way to pay is to pay online through eTC portal accounts using checks, credit cards, or debit cards. There is no fee for this service.
• Students paying in person should go to the Pendleton Campus Business Office in Ruby Hicks Hall, the Anderson Campus Cashier Office, or the Easley Campus Cashier Office.
• Students can pay by mail by sending checks to Tri-County Technical College, Attention: Business Office, P.O. Box 587, Pendleton, SC, 29670
• Students paying by phone can call in American Express, Discover, MasterCard, or Visa numbers to 864-646-1802 or toll-free (within the 864 area code) 1-866-269-5677, ext. 1802. Payments may also be made by calling the Anderson Campus Cashier Office at 864-260-6701 or the Easley Campus Cashier Office at 864-220-8895.

Curriculum students may also enroll in a payment plan during specified periods of enrollment. This is an interest-free monthly payment plan that drafts payments directly from checking/savings accounts or debit/credit cards. There is a $25 nonrefundable fee to participate each semester. Students must enroll in a payment plan each semester as it does not roll from term to term. For information on the payment plan, students may access their eTC portal account or contact the Business Office at 864-646-1802 (Pendleton), at 864-260-6701 (Anderson), or at 864-220-8895 (Easley).

Dishonored (Returned) Checks

A $30 fee will be assessed for each dishonored (returned) check.  When a check is returned to the College, collection procedures will be followed.

Sponsorships

A sponsorship is when your employer or other organization has a program to pay directly to Tri-County Technical College for a portion or all of your tuition, fees and/or books.

To ensure that your classes are not deleted, the proper documentation must be submitted to the Business Office at least five business days before the tuition deadline for each semester/term.

Debts Owed to the College

• Students who owe the College for tuition, books, parking tickets, or library fines will not receive grades until their bills have been paid.
• Students who owe the College $50 or more will not be allowed to register until their bills have been paid.
• Students who owe the College less than $50 will be allowed to register but must pay bills in full by the posted payment deadlines or risk being dropped from all classes, which will require re-registering.

Students will not be permitted to graduate, receive transcripts, or register for subsequent terms until all prior debts to the College are paid in full. These debts could be for, but are not limited to, tuition, library, or parking fines, and may date from any time enrolled in the College.

Refunds

It is the responsibility of the student to initiate all action for a schedule change in order to receive a refund, except in the case of cancelled courses. See academic calendars for refund deadlines at www.tctc.edu.

Refunds for terms that vary in length from the semester term will be in proportion to the semester term refund schedule.  Specific dates for each term are listed in the Class Schedule and on the Tri-County Technical College website.

Refunds due to a student will be calculated and mailed to the student’s last known address or to the agency paying the fees within approximately six weeks from the beginning of the semester. 

Cancelled Courses

When a course cancellation reduces a student’s course load, the student (or sponsor) will receive a 100% refund for the actual hours cancelled. No action is required by the student to initiate the refund. Students receiving financial aid must contact the Financial Aid Office in order to have their financial aid award adjusted.

Dropped Courses or Reduction of Credit Hours

1. The refund schedule is as follows:
   • Before or during the drop/add period: 100%
   • After the drop/add period: 0%
     
     Refunds will be computed based upon the actual number of reduced credit hours.
     
     Terms of varying lengths will have refund periods that correspond to the drop/add periods. If the drop/add period is equivalent to less than one instructional day, no refund will be granted. The specific drop/add periods for each term are noted on the academic calendar available at www.tctc.edu.
2. To be eligible for a refund, students must initiate the drop action by dropping the course(s) via their eTC account. The request must be made during the refund period. The refund request will be processed within 30 days.
3. An administrative fee of $25 may be charged when processing all refunds, except in the case of a cancelled course.
4. Students who never attend a class during the drop/add period will be administratively dropped.
5. Recipients of Title IV Federal Financial Aid (Pell Grant) who withdraw from all classes prior to completing 60% of the term will have tuition and fee charges refunded to the government in accordance with the statutory repayment policy. In certain instances, this repayment may result in a debt to the College and/or the government that the student must repay. Copies of this regulation and related examples are available in the Financial Aid Office.

Financial Aid

The primary purpose of financial aid is to help students in need of financial assistance to attend college. Students should apply for financial aid early since priority deadline dates are established for several types of aid. Exact dates that may be in effect can be obtained from the Financial Aid Office.

Financial Aid Policies

• A student’s financial need is determined by subtracting the Expected Family Contribution (EFC) from the total cost of attending the College. The financial aid awarded a student is not to exceed that total cost and is to be used for legitimate educational purposes.
• Applicants for financial aid should have applied for admission or be enrolled at the College. Those students who receive financial aid must reapply for aid each year. Students receiving financial aid who withdraw from any classes for the term must notify the Financial Aid Office.
• The Financial Aid Office reserves the right to review and cancel the award at any time because of changes in a student’s financial or academic enrollment status, or if the student fails to perform College work-study duties satisfactorily. Students receiving financial assistance through any of the Title IV Federal Student Aid Programs must be making satisfactory progress toward a degree, diploma, or certificate.

Types of Financial Aid

Pell Grant

Undergraduate students who have not received a bachelor’s or professional degree may be considered for the Federal Pell Grant program. The amount of the grant received depends on the student’s Expected Family Contribution (EFC) as determined by the U.S. Department of Education through the Free Application for Federal Student Aid (FAFSA) and the student’s enrollment status. A FAFSA must be completed for each new academic year. Students are encouraged to apply before April 1 in order to allow processing time for the upcoming academic year.

Federal Supplemental Educational Opportunity Grant

Federal Supplemental Educational Opportunity Grants (FSEOG) are available to students who have not completed a bachelor’s or professional degree. FSEOGs are awarded to exceptionally needy students. Priority is given to students with the lowest EFCs and to students who receive Federal Pell Grants. There is no guarantee that every eligible student will be able to receive an FSEOG award. Funding for this program is limited.

LIFE Scholarship

All students are encouraged to apply for aid through the FAFSA. However, LIFE Scholarships do not require an application for financial aid. Eligibility is determined once the final, official high school transcript is received by the TCTC Admissions Office. The LIFE Scholarship is an academic scholarship funded by the State of South Carolina. It is awarded to legal residents of South Carolina who graduated from a South Carolina high school or an approved home-school program. LIFE cannot be awarded to any student who has been convicted of a felony or alcohol/drug related offense. LIFE is awarded to U.S. citizens or eligible non-citizens. LIFE cannot be awarded to any student who owes a repayment to a federal or state grant program or is in default on a federal student loan. LIFE is awarded to entering freshmen who earned a minimum 3.0 GPA (on a 4.0 scale) in high school. LIFE is disbursed to students who enroll in a minimum of 12 non-remedial credit hours per semester and are seeking a degree, diploma or certificate that meets the U.S. Department of Education’s Title IV regulations. Course numbers of 100 or below are not counted in the LIFE enrollment status for eligibility.

Transfer students must self-identify by contacting the Financial Aid Office regarding what documents are required to confirm continuing LIFE eligibility. Transfer students must have earned at least 15 credit hours for every semester elapsed since the initial enrollment in a post-secondary institution. Enrollment must be continuous in the fall and spring semesters to remain eligible. A break in fall or spring enrollment will result in the loss of the LIFE Scholarship. Thirty non-remedial credit hours for the academic year must be successfully completed, and a cumulative, collegiate GPA of 3.0 must be maintained to remain eligible for LIFE Scholarship.

Lottery Tuition Assistance

Students intending to access Lottery Tuition Assistance (LTA) funds must first complete the Free Application for Federal Student Aid (FAFSA). South Carolina students who qualify for in-state tuition rates at a technical or public two-year institution may be eligible to receive LTA if this cost is not covered by Federal or other State gift aid. LTA will not pay for any expenses other than tuition, and will not generate a credit balance on an account. LTA by itself will never pay the entire cost of tuition. Students must be South Carolina residents and must enroll in at least 6 credit hours each term in an eligible program. Students must maintain a minimum 2.0 cumulative GPA after attempting 24 semester hours in order to continue to receive LTA. Additional information on the SC Education Lottery Act is provided on the SC Technical College System website at www.sctechsystem.com or upon request from the Financial Aid Office.

Federal Work-Study

The Federal Work-Study (FWS) program provides part-time employment for students to help meet their educational expenses. The program encourages community service work and work related to a student’s program of study. Students may work up to a maximum of 20 hours per week. Student work hours are assigned according to the amount of the total FWS award, class schedule, and academic progress. FWS positions may be on- or off-campus. The total FWS award depends on the time of application, the level of need, and the availability of funds. Students will be paid by the hour.

SC Need-Based Grant

South Carolina Need-Based Grants are available to a limited number of students with financial need. Financial need is determined by the student’s Expected Family Contribution (EFC) based on financial information provided on the FAFSA. Students must be South Carolina residents to qualify. Funding is limited by the amount of funds allotted to the College each year.

Federal Student Loans

Stafford Loan (Subsidized): A subsidized loan is awarded on the basis of financial need. If a student is eligible for a subsidized loan, the government will pay (subsidize) the interest on the loan until repayment begins.

Stafford Loan (Unsubsidized): Unlike a subsidized loan, students are responsible for the interest from the time the unsubsidized loan is disbursed until it’s paid in full. Students can choose to pay the interest or allow it to accrue (accumulate) and be capitalized. Capitalizing the interest will increase the amount to repay.

Stafford Loan Limits: Students can receive a subsidized loan and an unsubsidized loan for the same enrollment period as long as annual loan limits do not exceed:

• $3,500 per academic year for a freshman
• $4,500 per academic year for a sophomore

Dependent students are eligible for additional unsubsidized loans up to $2,000. Independent students are eligible for additional unsubsidized loans up to $6,000.

When do I pay back my Stafford Loans? After graduating, or dropping below half-time enrollment, students will have a six-month “grace period” before beginning repayment. During this period, students receive repayment information and the first payment due date. Students are responsible for beginning repayment on time, even if they don’t receive this information. Payments are usually due monthly.

PLUS Loans (Parent Loans): Parents can borrow a PLUS Loan to help pay a student’s education expenses if the student is a dependent undergraduate enrolled at least half time in an eligible program at an eligible school. Parents also must have an acceptable credit history.

How much can parents borrow? The yearly limit on a PLUS Loan is equal to the cost of attendance minus any other financial aid received. If the cost of attendance is $6,000, for example, and the student receives $4,000 in other financial aid, parents can borrow up to $2,000.

Alternative Loans

Alternative loan programs are also available for those who qualify. Additional information is available from the Financial Aid Office.

Financial Aid During Summer Term

Summer financial aid is available to those who qualify and is awarded separately from Fall and Spring semesters during the regular academic year. Summer funding is limited, and not all funds are available during this period. Awards will not be offered until the student has registered for the summer term. Students who revise their summer enrollment course load must notify the Financial Aid Office.

TCTC Foundation Scholarships

Numerous Tri-County Technical College Foundation scholarships are awarded each year to both new and continuing students. Application deadlines are in March and October. The criteria for scholarships vary, but include academic achievement, community participation, and financial need. Application materials and eligibility information are available in the Financial Aid Office and on the College website (www.tctc.edu).

The Workforce Investment Act (WIA)

The Workforce Investment Act (WIA) provides assistance to individuals seeking employment and training services. Assistance with employment and training expenses may be available to those who meet eligibility requirements of the program. Students interested in applying should contact their local WIA office (SC Department of Employment).

Veterans Educational Benefits

The College is approved for veterans educational benefits by the South Carolina Commission on Higher Education, State Approving Agency (SAA) for training veterans and dependents under Title 38 of the U.S. Code, Chapter 30, Chapter 33,Post 9/11; Montgomery GI Bill; Chapter 31, Disabled Veterans; Chapter 32, VEAP; Chapter 35, children and widows of totally disabled or deceased veterans resulting from service connected conditions; Title 10 of the U.S. Code; Chapter 1606, members of the Selected Reserve; and Chapter 1607, members of the Selected Reserve called to active duty in response to war or national emergency.

Veterans, dependents, and members of the National Guard or Reserve may be eligible to receive benefits while pursuing an approved program of education or training. For this section, the term “veteran” can refer to a veteran as well as an eligible dependent or an eligible member of the National Guard or Reserve.

To receive benefits, the veteran must first be admitted into a program of study at the College. The veteran should then report to the Veterans Coordinator in the Financial Aid Office on the Pendleton Campus with a copy of his/her DD214 (if application is based on active duty service) or Notice of Basic Eligibility (if application is based on current Reserve or National Guard service). Children and widows will need specific information on the qualifying veteran and should contact the Veterans Coordinator to determine exactly what is needed.

Veterans also must furnish the Admissions Office with official transcripts from high school and all colleges attended. An evaluation of all college transcripts must be completed by the end of the second term in a new program of study. This evaluation is necessary to determine what credits will count toward graduation in the veteran’s program of study. Enrollment may not be certified beyond the second term until this is accomplished. The veteran is responsible for making sure the transcript evaluation has been completed.

CHANGE OF PROGRAM OF STUDY

To change a program of study (major), the same admission and evaluation process must be followed and a Change of Program or Place of Training Form (221995, or 22-5495 if an eligible dependent) completed with the Veterans Coordinator, or online at www.gibill.va.gov.

CERTIFICATION OF ENROLLMENT

Certification of enrollment to Veterans Affairs (VA) for enrollment is at the request of the veteran. The veteran must complete the “Request for Certification of Enrollment” form. This form may be downloaded from the financial aid section of www.tctc.edu . The Veterans Coordinator must review the classes selected at registration each term. The law provides that no payment will be made to an eligible veteran for auditing a course or for taking a course in which the grade assigned is not used in computing graduation requirements. This means that a veteran may not be certified for any course not listed in his/her curriculum as a graduation requirement. If there are electives listed as part of the curriculum, the total number of elective hours designated by the program should not be exceeded, and only electives listed as approved electives or electives approved in writing by his/her department head should be taken.

VETERANS CHANGE OF ENROLLMENT STATUS

All recipients of veterans’ educational benefits must immediately notify the Veterans Coordinator of any change that may affect their pay status. Such changes include change of program, change of schedule (dropping/adding classes), and change of address.

GRADING

The following rules apply to students receiving VA Educational Benefits:

1. Non-Punitive grade: Is a grade that does not impact a student’s GPA such as the grade of “W.” Payment is not allowed for a course in which this grade is awarded. Students receiving a “W” should consult with the Veterans Coordinator if there are any mitigating circumstances.
2. Grade of “I”: For evaluation of VA Satisfactory Progress, the grade of “I” will be computed as an “F” when calculating the program GPA. Once the permanent grade is assigned, the student should contact the Veterans Coordinator to review his/her status. Enrollment cannot be certified to VA for a course with a current “I” grade.
3. Grade of “AU”: Is a grade that indicates audit of a course. Enrollment cannot be certified to VA for any course with a grade of “AU.”

CONDITIONS FOR INTERRUPTION OF VETERANS FINANCIAL BENEFITS DUE TO UNSATISFACTORY PROGRESS:

Traditional College Programs (IHL)

1. Each veteran certified for benefits will have an evaluation of his/her progress done at the end of each term. If a program GPA of 2.0 is not maintained during any term, the veteran will be placed on “VA Probation” for the following term.
2. If a minimum 2.0 program GPA is achieved during the probationary term, “VA Probation” status will be removed.
3. If a minimum 2.0 program GPA is not achieved during the probationary term, termination of the veteran’s benefit certification will result at the end of that term. Certification is suspended until the veteran has been counseled in the Student Life and Counseling Services Office on the Pendleton Campus. The results of this counseling session will determine if enrollment can be certified for his/her present program or if a new program would be in his/her best interest. The veteran is responsible for making the Veterans Coordinator aware of the counseling session and results. If reinstated, the veteran will be returned to “satisfactory” status and his/her progress evaluated in the normal fashion at the end of each term.

CERTIFICATION FOR ONLINE COURSES

In order to meet Veterans Affairs (VA) certification requirements for off-campus courses, such as courses offered via the Internet or other modes of distance learning, the College acknowledges that these courses are part of the College’s approved curriculum, are directly supervised by the College, are measured in the same unit as other courses, are required for graduation, and are part of a program of study approved by the South Carolina Commission on Higher Education (state approving agency). The College requires that the faculty teaching these courses use a grading system similar to the grading system used in resident courses and include statements in the course syllabus that indicate that appropriate assignments are needed for the completion of the course and that the student is expected to demonstrate, at least once a week, that he/she is actively involved in the class. Examples of activities that can be used to demonstrate this involvement include, but are not limited to, the following: posting/receiving e-mails, participating in online class discussions and class chat rooms, and completing and submitting course assignments. Further, the College requires that these courses have schedules of time for training and instruction which demonstrate that students shall spend at least as much time in preparation, instruction, and training as is normally required by the College for its resident courses.

VERIFICATION OF ENROLLMENT

Students who are receiving benefits under the following VA educational programs must verify their monthly enrollment at the end of each month.

Chapter 30 (Montgomery GI Bill for active duty service)
Chapter 1606 (Montgomery GI Bill for selected reserve)
Chapter 1607 (selected reserve called to active duty in response to war or national emergency)
Chapter 35 (GI Bill for eligible dependents non-degree programs only)

Verification of enrollment can be done either by phone at 877-823-2378 or on the Internet at www.gibill.va.gov (follow the link for WAVE — Web Automated Verification of Enrollment).

DIRECT DEPOSIT FOR EDUCATION PAYMENTS

Veterans receiving benefits by direct deposit can initiate or make changes to their direct deposit by calling 877-838-2778.

Satisfactory Academic Progress Federal and Other Student Aid Programs

The Satisfactory Academic Progress Policy affects student eligibility for financial aid through each of the following Federal and State financial aid programs:

• Federal Pell Grant
• Federal Supplemental Educational Opportunity Grant (SEOG)
• Federal Work-Study Program
• Direct Stafford Loans
• Palmetto Assistance Loan
• South Carolina Need-Based Grant (SCNBG)

To be eligible to receive from the College any of the types of financial aid listed above, a student must:

• Be matriculated,
• Be enrolled currently, and
• Meet the terms of this Satisfactory Academic Progress policy.

To remain eligible for financial aid at Tri-County Technical College, a student must make reasonable academic progress towards a degree, diploma or certificate. Satisfactory academic progress is a federal government requirement and is measured by cumulative GPA and cumulative credit hours attempted.

Good Standing: A student must maintain a cumulative 2.0 GPA and complete successfully a minimum of 67% of all cumulative coursework attempted.

Warning: A student has not maintained a 2.0 GPA and/or did not complete successfully a minimum of 67% of all coursework attempted.

Loss of Financial Aid: The student did not meet the cumulative 2.0 GPA requirement and/or the 67% successful completion of coursework taken after combining the Warning semester grades with all prior coursework. Student financial aid is stopped immediately.

Probation: The student was placed on Loss of Financial Aid, and successfully appealed to have aid reinstated. The student will be placed on an Academic Plan that is designed to assist the student in reaching the Federal SAP standards during their Probationary semester or within a specific timeframe. Probation status cannot exceed one semester, and failure to meet the terms of the Academic Plan results in Loss of Aid.

Appeal/Reinstatement

A student may appeal the Loss of Financial Aid. However, no financial aid may be used the semester immediately following Loss of Financial Aid while the appeal is being considered. The receipt of an appeal deadline is 10 days from the first day of class in the semester immediately following the Loss of Financial Aid. Appeals will be reviewed beginning 45 days from the first day of class in the semester immediately following the Loss of Financial Aid.

• Exceptions to the policy will be reviewed based on an appeals process. Students with legitimate appeals may be given exceptions on a case-by-case basis.
• A student may appeal by completing the Financial Aid Appeals Form, indicating reasons why he or she did not meet satisfactory requirements.
• The student must provide appropriate documentation supporting the appeal. Incomplete appeal documents will be returned to the student.
• The appeal will be reviewed by the Financial Aid Appeals Committee to determine the merit of the appeal.
• Students may have their financial aid reinstated with the approval of an appeal. Students reinstated by appeal will have to adhere to prescribed guidelines (an Academic Plan) established by the Financial Aid Appeals Committee.
• When an appeal is approved, the student is placed into a Probation status. Students on Probation are given an Academic Plan that is designed to help the student meet the Federal SAP standards within a specific timeframe. 

There is a possibility that a student may be ineligible for aid, based on academic progress, even before the student applies. The Financial Aid Office looks at a student’s complete enrollment history to establish eligibility regardless if the student has applied for aid in the past.

Developmental Studies Classes (DVS): DVS classes will be counted as credits toward the maximum time frame.

W, I, and F grades are considered unsuccessful course completion.

Maximum Time Frame

• A student may receive financial aid only for a limited time. Eligibility for federal financial aid is lost after a student has attempted 150% of the published length of his/her program. If a student changes his/her major, TCTC will include in the calculation of a student’s Satisfactory Academic Progress (SAP) standing the credits attempted and grades earned that do not count toward the student’s new major. If financial aid is lost because of the maximum time frame and the student has changed majors, the student may ask for a maximum time frame evaluation based on moving into a new program. If approved, the student will be allowed to continue in the new program for only the hours necessary to complete the program.
• The attempted hours will consider all course work taken at TCTC (including developmental classes, e.g. 031-100 level classes), dual enrollment, and transfer credits accepted by the College.

Transfer Students

A student transferring from another institution will have all credits accepted by TCTC considered toward the 150 maximum time-frame.

Summary

• At the end of each semester the Financial Aid Office will review the GPA and earned credit hours, and notify students concerning their status. Students on Warning, Probation or Loss of Financial Aid will be notified as quickly as possible.
• If a student fails to meet satisfactory progress, he/she will be ineligible for all Title IV programs.

Financial Aid Categories of Enrollment Are:

• Full-Time Student – enrolled for 12 or more credit hours per semester.
• Three-Quarter Time Student – enrolled for 9 to 11 credit hours per semester.
• Half-Time Student – enrolled for 6 to 8 credit hours per semester.
• Less Than Half-Time Student – enrolled for less than 6 credit hours per semester.

Withdrawing from a Semester

Should a student withdraw from school during the course of a semester, a Federal Repayment of Funds calculation (Return to Title IV, or R2T4) will be made and the withdrawing student may be required to repay a portion of the Federal assistance received. The student will be placed on Financial Aid Suspension until such repayment has been made.

If a student receives a W, I, or an F, the student does not earn the credits, and these grades factor into the 67% completion requirement.

Students who receive financial aid and withdraw, officially or unofficially, regardless of circumstances, may fall under the “Return of Title IV Funds Policy,” depending on their last date of attendance and may be suspended from financial aid. A written appeal must be submitted and approved for reinstatement. Appeals will be reviewed on a case-by-case basis.

Earned Aid Policy

The Federal Title IV Earned Aid Policy is based on the Higher Education Reauthorization Act of 1998 and states that students must remain enrolled in college in order to earn the financial aid awarded for that specific term. Withdrawing from college can negatively impact all financial aid eligibility and can cause a student to owe funds back to those federal programs. Students must complete at least 60% of the term to earn financial aid for that term. There are several ways that federal financial aid eligibility can be affected by withdrawal:

• Students may have to repay some of the financial aid funds received for that term. These programs include the Federal Pell Grant and the Supplemental Educational Opportunity Grant. This may mean balances due by the student to both the College and the Department of Education. Financial Aid will perform the calculation to determine if repayment is required. This calculation cannot be performed while the student is in the office during the withdrawal process because data from other areas of the College must be gathered. Students will be informed by mail in approximately three weeks from the date of the complete withdrawal. Students must have a valid permanent address on file with the Student Records Office. If a student owes a repayment, he/she cannot receive federal financial aid funds at any college until that repayment has been made.
• Students could lose academic eligibility for future financial aid. Students are required to make “satisfactory academic progress” to continue receiving aid. While withdrawals may not hurt a student’s GPA, they can hurt a student’s completion rate. See section titled “Satisfactory Academic Progress for Financial Aid” for additional information.
• Before withdrawing, students should contact the Financial Aid Office (Pendleton Campus, Miller Hall, Room 150) to learn about their options and how withdrawing may affect their financial aid.